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Terms & Conditions

All participants in the Dartmoor Classic Sportive are required to pre-register through our online registration system https://my.dartmoorclassic.co.uk. Before you will be able to complete your online entry you will be required to tick a box confirming you have read these terms & conditions and that you agree to them. This is not a lengthy document with complex legal jargon, please take a few minutes to have a read through and make sure you are satistfied. If you do not agree to these terms please do not enter the event.

Bike Regulations
  • Bikes must be in a serviceable, roadworthy and safe condition.
  • Tri Bars are NOT permitted 
  • Time Trial Bikes are NOT permitted
  • eBikes (Electric Bikes) are permitted.
  • Bike lights MUST be fitted if there is the slightest chance of reduced visibility.
Equipment Regulations
  • You must wear an approved Cycle Helmet. No Helmet - No Ride - No Exceptions!
  • The wearing of earphones is NOT permitted.
  • Appropriate clothing must be worn for the weather conditions on the day.
  • You will not be permitted to start if you are not wearing appropriate clothing.
  • Your bike should be fitted with a bell so you can alert other road users of your presence.
  • You must carry a bicycle repair kit sufficient to maintain the serviceability of your bike in the event of punctures or other minor mechanical failures.
  • You must have suitable drinks containers to ensure you are able to remain hydrated throughout the ride.
  • You must clearly display the issued ‘Rider Number’ to the front of your bike and on the rear of your cycling top at all times.
Age Restrictions
  • All participants under the age of 18 years must be registered by their appropriate parent or guardian as consent is required
  • All participants under the age of 15 years must be accompanied by an appropriate adult, over 18 who has registered in the event.
  • No participant below the age of 15 years will be permitted to ride the Grande route.
  • No participant below the age of 12 years will be permitted to ride the Medio route.
  • No participant below the age of 11 years will be permitted to ride the Piccolo route.
Ride Rules
  • The event is NOT a race. It is a timed personal challenge in which participants will be informed of their achievement when they finish.
  • You are responsible for your own nutritional requirements throughout the duration of the event.
  • Feed Stations are provided but participants with special dietry requirements and food allergies should bring their own safe products. We cannot guarantee any of our food is free from specific ingredients.
  • It is your responsible to ensure your timing chip is correctly fitted before you start and that you correctly negotiate all timing check points on the route.
  • Medals are awarded to participants completing their chosen route within the designated time limits for their age and gender category.
  • You must ride in accordance with the law and adhere to the Highway Code.
  • You are responsible for riding safely, affording due respect for other road users, including other cyclists participating in the event.
  • You must comply with the instructions of the organisers and other course officials.
  • You must ride in accordance with the Dartmoor Classic's Cycling Code of Conduct.
  • Whilst the organiser will make every effort to ensure that the routes are adequately signed, the onus of remaining on course rests with you, the rider.
  • Should circumstances dictate, or in the interest of safety, the organisers reserve the right to make such changes to the published routes as may be deemed necessary at their absolute discretion.
  • Organisers retain the right to shortened or cancel specific routes at their sole discretion if they deem this to be necessary on the grounds of safety.
  • In the interest of safety, the organiser reserves the right to refuse individual participants permission to start or continue where they consider the participant is not in possession of appropriate clothing or equipment. 
  • The organiser reserves the right to require a participant to retire from the event where their conduct is considered to be inappropriate. If required to retire you must surrender your rider number to an event official and take no further part in the event.
  • You have a duty to report to an event official as soon as practicable, anything that you see or hear which you reasonably believe may impact on the safety or welfare of yourself or others, whether connected to the event or otherwise.
  • The Dartmoor Classic is a mass participation cycling event on open public roads. Such events are not without risk. It is your responsibility to remain alert, continuously assessing the road and any hazards around you, only proceeding when it is safe for you to do so.

Cancellation & Refund Policy

Please note that under our Terms & Conditions of entry we have a strict refund policy. Please check your diary and make sure you are available to participate BEFORE booking.

FORCE MAJEURE: If the organisers are forced to cancel the Dartmoor Classic due to extraordinary circumstances beyond their control, such as war, strike, crime, riot, epidemic, pandemic, flooding, extreme weather, or any other event described by the legal term 'act of God', registered participants will be offered a place in the next edition of the event or reimbursed with that portion of their entry fee which is recoverable and has not been irrevocably committed to staging the event. By default, participants will be deferred to the next event. Requests for refunds must be received in writing no more than 8 weeks from the date of original cancellation notice.

The cancellation or alteration of routes does NOT costitute the cancellation of the event. The organisers reserve the right to alter or close specific routes on the grounds of safety. In such circumstances participants will not be eligible for any refunds.

Cold or wet weather conditions are unlikely to lead to the cancellation of the event. Participants must use their own experience and judgement regarding their ability, equipment and preparedness on the day. If a participant decides that it is not suitable for them to ride, they will not be entitled to claim a refund.

REFUND REQUESTS: If a registered participant wishes to cancel their entry and receive a refund, they can do so through the online entry system https://my.dartmoorclassic.co.uk Login using your email address and the password you set up when you entered. Please note there is an 8% processing fee which is non-refundable under any circumstances.

Refund Amount:
  • Cancellations more than 28 weeks before the event will receive a 92% refund.
  • Cancellations more than 16 weeks before the event will receive a 50% refund.
  • Cancellations more than 8 weeks before the event will receive a 25% refund.
  • Cancellations more than 6 weeks before the event will receive a 15% refund.
  • Cancellations more than 4 weeks before the event will receive a 10% refund.

CLOSING DATE: The online registration system is LOCKED 3 weeks prior to the start date so that the information can be used for the final event preparations. To avoid errors, no further changes will be permitted to the start sheet. No cancellations or refunds will be permitted on or after midnight on Sunday 22nd May 2022

If you do not agree to these terms & conditions, please do not enter the event.

Personal Data

All participants will be required to provide some personal information during the online registration process. The collecting of this information is neccessary for the safety and wellbeing of the participant during the event and for the purposes of communicating with the participants concerning the Dartmoor Classic. All information will be collected, stored and processed in accordance with GDPR.

Each participant (or in the case of young persons, their parent or guardian) is responsible for the accuracy of their personal records within the entry system. If you move house, change your phone or email address, please make sure you remember to update your entry via https://my.dartmoorclassic.co.uk Login using your email address and the password you set when you entered. 

We will use the contact information you provide to keep you updated regarding the Dartmoor Classic. We will not use your contact information for any other purpose and we will not supply your details to any third party unless it is essential for the staging of the event.

  • Your "Preferred Name" will be supplied to our printers for the purpose of printing personalised body numbers to pin on your cycle jersey
  • Your Name, Date of Birth, Gender, Mobile Number, Club Name, and Bike Category will be supplied to the Event Timing Company (RF Tech) for the purpose of timing the event.
  • We use a third party company (Eventrac) to provide the online registration system we use to manage this event
  • We use a third party company (Send in Blue) to provide our bulk email service to communicate with the participant database.
  • We use a third party company (Google) to provide our email communications

Official photographers, videographers and other media professionals are used throughout the event. Photographs, videos, sound recordings, interviews and other such articles may be used or included on websites, media publications, advertising, promotional information, or other publicly accessible sources.

The event is officially timed and the results are published online. These results include your Name, Age Category (Decade), and Gender. Where a participant identifies as non-binary their medal times will be aligned to the times shown in the Men's Medal Tables for the purposes of awarding a Gold, Silver or Bronze medal.

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